Add or Edit an Item Barcode

For lists with a Status of Released, OSA users with the Edit Barcodes permission (MARC Download permission group) assigned to their user account can add and edit barcodes for each copy listed on the Item Details screen.   

Under Distribution / Quantity Information a row will display for each copy of the title and each row will contain a Barcode edit box.  The number of rows will reflect the Qty. (Quantity) displayed for the title on the List Details page.  If you leave the barcode text box empty for any copies of the item, you will be able to add a barcode later.  After you are finished adding or editing barcodes click the Save button.

See the following information to verify that you have setup your user account to be able to use this feature, and to understand the limitations on its use.  

MARC Record Changes

1. • A 949 tag will be added to the MARC record for each copy ordered, replacing the 949n (Summary) tag that was previously used.

Requirements

1. • The user's account must be assigned the new Edit Barcodes permission (MARC Download permission group).

   • To add or edit a barcode for an item on a list, the library shown for the copy in the Library column on the item detail's page (under Distribution / Quantity Information) must be configured in the user's account on the Libraries tab of the User Configuration - Update User dialog.  If the library is not configured for the user, the barcode edit box will not display in the Barcode column.

Limitations for ALL Institutions

1. • The list that contains the item(s) must be in a status of Released or Downloaded. The item(s) to be edited can be of any status except Canceled.

   • If you add or edit a barcode and attempt to navigate to another page without saving, a message will display advising; Click OK to save your changes, or click Cancel to continue without saving.

Limitations for INTEGRATED Institutions (where OSA is integrated with Library•Solution)

1. • The Barcode edit box will display only for institutions that have installed OSA Agent v4.5 (or later).

   • Barcodes cannot be added to items on a list if the list was released before OSA Agent v4.5 was installed.

   • If a barcode is already in use OSA will accept the submission but the PAC Synchronization Log will display a warning message and the barcode will not be available in Library•Solution.

   • Barcodes can be added or edited until PAC Synchronization has occurred.  After PAC Synchronization has occurred the barcodes must be edited in the Cataloging or Circulation applications.

   • After the Save in Step 4 below, you can edit the barcodes you entered up until the time the next PAC Synchronization occurs.  If you do not add a barcode for every copy, you can add those barcodes after a PAC Synchronization has occurred, and edit them up until the time the next PAC Synchronization occurs after they are added.

Note:  The Timing Options selection on the PAC Synchronization page (Admin | PAC Synchronization Defaults) controls when the selection items will be displayed in PAC, and also determines the option that will appear in the Display in PAC drop-down window.

Add or Edit a Barcode for an Item

1. Open a list that contains the item(s) to be barcoded.  On the List Details page, for the Title you want to work with, click the View link (far right) to view the Item Details page.   

2. The Item Details page will open, as shown in the example below.  Under Distribution / Quantity Information a row will display for each copy of the Title (equal to the number displayed for the item in the Qty. column of the List Details page).

3. In the Barcode column type the barcode for each copy, as appropriate.   

4. When finished click the Save button.  A confirmation notice will advise: Your changes have been saved.  

If you leave the barcode text box empty for any copies of the item, you will be able to add a barcode later

Example: Items Details with Barcode text boxes