Administration - Pending Orders

Orders that have not been completed (printed and transmitted) on the Order Confirmation screen are categorized as PENDING.  Users with adequate permissions assigned can generate a report that displays all Pending orders as applicable to the report query settings.  From that report all, or selected, orders can be completed.

 

 

View Pending Orders

  1. Log in to Online Selection & Acquisitions.

  2. Click the Admin link at the top of the OSA screen.  The Administration menu displays.

  3. In the Released Orders section, click Pending Orders.

  4. The Pending Orders Search dialog displays.

 

 

  1. In the entry box to the left of Get Orders Released On or After the default date displays.  To change the displayed date, you can type the date in mm/dd/yyyy format, or click the Select button to view a calendar.

  1. Click the Show XX items per page drop-down list to change the number of items to display on each screen page.

  2. Click the Sort By drop-down list to select the desired sort method.  The options are: Date Released, List ID, List Name, PO Number, Vendor, and Action.

  3. Click the Submit button to generate the Pending Orders report, as shown below.

 

 

 

COMPLETE Pending Orders (Print and Transmit)

 

From the Pending Orders report, as generated above:

  1. Click the check box to the left of each order that you want to print and transmit.  

  2. When all desired orders are checked, click the rotating red arrow button at the far right, labeled Complete Order For Checked Items.

  3. A message displays Contacting Server, Please Wait.  No response is required.

  4. A new window opens displaying the Purchase Order.

  5. A Print dialog opens.  Click Print.

  6. The Pending Order report refreshees displaying any remaining Pending Orders, or if there are none, you are advised No orders found for the date range you selected.

  7. When done viewing the Purchase Order click the X button at the top-right to close the window.

 

Transmission Errors - If errors are encountered during the order transmission (as shown in the example below), a description of the error displays in the Error column, and the Action column displays Re-transmit.  Attempt to resolve the problem described in the Error column, and when you are ready to try the transmission again, select the check box to the left of the List ID and click the rotating red arrow button to the right of Complete order for checked items.